Guide to fill in the submit event form.

The following parts are shown in the event submission form:

1. Your information.

Your name and email address will already be filled in and can't be changed within this form.
These details will not be shown in the advertising for your event. This information is only used by the administrator of this website.
After submitting your event, a confirmation email will be sent to your email address.
If your email address has changed, please click on 'user profile' in the user menu where you can update your profile settings and change your email address.

2. New Event

The field 'Title' is required. It is strongly recommended not to use more than 35 characters, otherwise your title will be broken off and won't be fully shown on the main listing page. To catch the visitor's attention it is always best to keep the title as short as possible.
The title (max. 35 characters) will be shown on the main listing page. The complete title (even if it is longer than 35 characters) will be shown in the linked +INFO page.

The field 'Region' is required. Please select the region/area or country (if outside New Zealand) where your event will take place. Regions are sorted in the drop-down menu from the top of the North Island to the bottom of the South Island. If your event takes place outside of New Zealand, you can select 'Australia' or 'Other country' as a region. For internet events, for example webinars, you can choose the Region 'Global online events'.
The Region will be shown on the main page and on the +INFO page at the right side of the title.

The event image is optional. If left empty, no image will be shown.
An Event Image can be selected by clicking on browse. Select an image on your hard-drive and it will be uploaded to our server. The image needs to have the format/extension .jpg or .jpeg and should be maximum 1000 KB in size. The uploaded image will be resized automatically and will be shown as a background for the date icon on the main page and also as a large image below the title on the linked +INFO page.

3. Event Date.

The event start date & time and the event end date & time are required (Time only required if 'Time Display' is set at 'Show').
Start and end Time don't have to be entered if 'Time Display' is set on 'Hide', not showing the start and end time in your advertising.
Please click on the 'Event Start' input field and a calendar will pop up where you can choose the start date and time. When you have chosen the start date and time, click 'Validate' to confirm the date and exit the pop up calendar. The event start date & time will be automatically copied to the Event End input field.  If you don't change the end date and/or time, only the start date and time will be displayed in your event listing.
If you want an end date and time to be shown in your event listing, you can enter a different end date and/or time by clicking on the 'Event End' input field. Then you can select the date & time in the pop up calendar and click 'Validate' to confirm the date and exit the pop up calendar.
You have the option to Hide or Show the Start and End Time.
Hide = Start and End dates will be shown in the advertising without start and end time.
Show = Start and End dates will be shown including the start and end time.

4. Event Description.

At least the short description or the full description have to be entered. The search engine description is optional.
It is recommended not to add contact email addresses in the short description, because in this field the email address won't be encrypted.
If only the short description is filled in, the short description (max. 500 characters) will be shown on the main page and on the linked +INFO page.
If only the full description is filled in, the first 500 characters of the full description will be shown on the main page and the full description will be shown on the linked +INFO page.
If both are filled in, the short description will be shown on the main page and the full description will be shown on the linked +INFO page.

The full description field has a full functional editor, so you can add images, use different fonts and letter sizes, colors, etc. Here you can create an unlimited size page to advertise your event. Documentation for the full description editor can be found in the submit event menu.
It is recommended to use images with a maximum width of 730 pixels, which is the full width of the event listing.
Email addresses entered in the full description editor are encrypted to prevent robots from reading your email for spamming.

The search engine description is optional. This field will not be shown in the event listing. It is only used by search engines to index information on this website. Filling in this field with a short description of your event, will improve the ability for search engines to index your event.
This description is maximum 160 characters long.

5. Information.

All the fields in the 'Information' form are optional and will only be shown in your event listing if they are filled in.
It is possible to use the full description instead of the information fields to enter all the information for your event, but it is recommended to use the information fields so visitors don't have to read the full description to find important information.

Venue name:
Please enter the name of the Venue where the event will be held without adding the region. Some examples: Aio Wira, Lions Club building, Titirangi community centre.
This field will be shown on the main page in a sentence underneath the start date of the event. This sentence is created as follows:
Venue name field - Google maps city field, Google maps country field.
For example if the venue is 'Titirangi community centre' and the address in Google maps (see point 6) shows the city: Auckland and the country: New Zealand, the sentence will be: Titirangi community centre - Auckland, New Zealand.

Contact details:
Email: Please enter an email address, so visitors can contact you when they are interested in your event (this field is optional and will not be shown if left empty). The entered email address will be encrypted to prevent internet robots from reading it
Telephone: Please enter the phone number visitors can use to contact you if they are interested in your event (this field is optional and will not be shown if left empty).
Website: If you have a website where people can find more information about your event, you can add it in this field (this field is optional and will not be shown if left empty).

Other information:
Facilitator: Please enter the name of the person facilitating the event (this field is optional and will not be shown if left empty).
Price: Please enter the price/costs for the event. You can add info about costs for food and accommodation as well (this field is optional and will not be shown if left empty).
Payment options: Here you can enter bank account details, explain how visitors can pay, etc. If you offer exchange options, you can explain them in this field as well (this field is optional and will not be shown if left empty).
Extra Info: Here you can add any extra information (this field is optional and will not be shown if left empty).

Flyer:
Here you can upload a flyer, brochure or registration form for your event. This field is optional.
Only the formats/extensions .pdf  and .doc and .docx are accepted. The file has to be smaller than 1000 KB in size.

6. Event's Venue Address (Google maps).

Please enter the address of the venue where the event will take place in the address field. All other fields will be filled in automatically.
If the pointer on the map doesn't indicate the exact location of the venue, you can left-click and hold the pointer and move it to the exact location.
If 'Reverse address after marker drag' is set to 'no' the entered address won't change if you change the position of the pointer on the map.
If 'Reverse address after marker drag' is set to 'yes' the address will be changed to the exact location of the pointer when you move its position on the map.

7. Terms of Service and re-Captcha.

Please read the terms of Service of this website before submitting an event. If you agree to the terms of service of this website, please tick the square box in front of the text 'I agree to the terms of service'.
Ticking this box is required, otherwise you will not be able to submit an event.

The next part is called re-Captcha, which is a security system to proof that you are a real person.
Please enter the number or words you see in the image in the the field where the text 'Type the text' is shown. In this example that would be 288.
If the image is not readable or not shown you can click on the top blue 'reload' button next to the image to get a different image. The speaker button underneath it can be used if you prefer to have an audio check instead of a visual check.
When the Terms of Service box is ticked and the re-Captcha is filled in, you can press on the 'Click here to submit your event' button to submit your event. After this, please wait till you get the confirmation that your event has been submitted.
Please be aware that it can take up to 1 day before your submitted event will be validated and published.

Example of an event listing on the main listing page.

1 = Title of the event, this is entered in section 2. New event.
2 = Region where event takes place, this is entered in section 2. New event.
3 = Event image, this image is uploaded in section 2. New event.
4 = Start Date - End date, this is entered in section 3. Event date.
If the end date and time is the same as the start date and time, only the start date and time will be displayed: '01 January 2015 20:00'. If only the start time and end time are different, but dates are the same, the start date and time and the end time will be displayed: '01 January 2015 20:00 - 22:00'. If the end date is different from the start date, the start and end date and time will be displayed: '01 January 2015 20:00 - 02 January 2015 22:00'.
5 = Venue name, this is entered in section 5. Information.
6 = City, Country, this is extracted from the entered Google maps address, this is entered in section 6. Event's venue address.
The sentence is built up from the submitted event information 'Venue name' - 'City, Country from Google maps address field'.
7 = Short description of maximum 500 characters.
The title, date image or +INFO can be clicked to access the linked +INFO page.

Example of an event listing on the +INFO linked page.

1 = Title
2 = Region
3 = Visitors can click on social media buttons to share your event. This function is automatically added.
4 = Event image.
5 = Start Date - End date.
6 = Venue name.
7 = City and Country. This information is extracted from the venue address entered in the Google maps section.
8= Full description of your event. You can create this page in the full description editor.
9 = Information entered in the information section of the form.
10 = Flyer, brochure or registration form available for download. This file is added/uploaded in the information section.
11 = Address of the event's venue. This information is extracted from the entered address in the Google maps section.
12 = Google map image of the venue's location. The indicator on the map is placed by entering the address in the Google maps section and can be moved by dragging it over the map to another position.

If you still have any questions, feel free to contact us.
We are also interested in feedback. If you have any suggestions to improve this website or the event submission form options, please contact us.